HR Officer
Full-time
Zigma Limited
Description
- Assist with the preparation of Project Organization Chart and Staffing Plan in conjunction with the Project Control Manager and approval given by Project Manager.
- Support the Head HR during the Staff census and Head Count Forecast campaigns
- Review of Job Descriptions to ensure it is in line with affiliate’s required standards.
- Implementation of approved HR process and procedures as applicable
- Ensure the appropriate implementation of the mobilization/demobilization for all company staff (TotalEnergies SA, TGI and TUCN) in terms of administration, in line with the approved Project Mobilisation/ Demobilization Procedure.
- Provision of Position number for organic positions and ensure proper onboarding of all categories of staff in line with validate mobilization plan.
- Follow up with the man-power team to ensure on boarding of contract staff on PFS and proper update on project org chart.
- Work closely with the Project Management team to ensure that the mobilization plan reflects all updates appropriately. E.g. change in mob/demob date, location, employee details etc.
- Prepare monthly HR report based on the inputs from the mobilization plan and other HR related topics.
- Work closely with all key actors in the mobilization/demobilization process in line with procedure and providing support where required.
- Ensure Project Leader’s approval is obtained before the mobilization of any new position in the mobilization plan is initiated, in line with procedure.
- Liaison with Ubeta TAS C&P team that all identified contracted positions are mobilized contractually and renewals are don’t promptly to avoid gaps.
- Collate the annual training plan for the project team and monitor implementation during the year. Send training reminders to staff where required.
- Prompt project team for participation of all compulsory affiliate training campaigns.
- Notify project team on any PTM campaign such as Annual Appraisal / Career Meeting / Job Evaluation etc.
- Support the Contract team’s Technical Assistance Services (TAS) review on the requirements which should be in line with the affiliate’s
- HR standards. Participate in the interview sessions to support the team managers in assessing candidates’ motivation and fit within the organization.